FREQUENTLY ASKED QUESTIONS

WHAT TIME IS VENDOR SET UP?                                                          SHOW TIMES:
THURSDAY 12PM-7PM.                                                                           FRIDAY, OCTOBER 27TH (12PM NOON - 7PM)
FRIDAY 8AM-12PM                                                                                 SATURDAY, OCTOBER 28TH (10AM - 5PM)

WHAT ARE THE BOOTH FEES FOR CHRISMTAS IN OCTOBER? 

• Prices start at $160 for a 10x10 space (see registration form for more details)

WHAT IS THE CHECK-IN PROCESS? 

• Check in with the Vendor Registration Coordinator and receive your check-in packet before unloading your inventory

            -The vendor registration table is located just inside the show entrance on the north side of the South Exhibit Hall

• Vendors who have not arrived by 5:30PM on Thursday will forfeit their booth unless prior arrangements have been made with the registrar (booth fees are NOT refunded)

LOADING DOCK PROCEDURE:

• The Loading Dock Coordinator will help you navigate access to the loading dock area
• Venders will unload vehicles at Loading Dock #1 (west side), then promptly move your vehicle to the north parking lot to allow others access to the loading dock
       - DO NOT LEAVE VEHICLES PARKED IN DOCK AREA AFTER UNLOADING
• You are responsible for unloading inventory yourself and setting up your own booth.
       -  Please bring a dolly if you need one; we have limited access to Civic Center equipment.
• For safety purposes, children under 12 will not be permitted in the dock area
• The loading dock doors are not available on Friday and Saturday; use the main admission doors if you must bring in inventory either of those days
  
  

WHAT ARE THE BOOTH SET UP GUIDELINES?

• Is pipe and drape required? 

             .  No- Sharing Hope Ministry does not require pipe and drape for vendor spaces at the show
             .  If you want to use pipe and drape, you must make your own arrangements with an outside rental company

• What type of displays/walls are allowed in my space? 

             .  Pop-up canopies (must fit within your space and not infringe on neighbors)
             .  Solid walls (just be aware that electrical cords will be running under or through the walls)
             .  Grid walls
             .  Any arrangement on tables and shelving that will safely hold your product and allow customer traffic in your 
                booth

• The Amarillo Civic Center has the following guidelines for room use: 

             .  No taping to walls, curtains, columns, or metal frames (Command hooks are acceptable)
             .  No items may be suspended from the ceiling
             .  No nails, staples, or pins are to be used to attach items to any area of the Civic Center
             .  No helium balloons

• No children under the age of 12 are allowed in the exhibit hall during set-up or take down
• Vendor booths should be stocked, packing containers taken away, and inventory ready prior to the doors opening at 12:00 noon on Friday and 10:00am on Saturday

What is the policy on photography at the show? 
Sharing Hope Ministry does not enforce any guidelines related to photography at the show
Vendors who do not want photos taken of their products are welcome to place signs in their booth restricting photography in their booth
Reminder:  Sharing Hope will have a staff member taking photos for our web site during the show (vendors who did not agree to allow photos of their products / booth on the registration form will be excluded)

Packing Up/Loading Up

• The Loading Dock Coordinator will help you navigate access to the loading dock

            .  Please have all your inventory packed up and ready to go before bringing your vehicle to the loading dock

• On Saturday, all Civic Center tables and chairs must be available for collection no later than 6pm (1 hour after show closing)
• No children under the age of 12 are allowed in the exhibit hall during set-up or take down
• Do not begin packing up your booth prior to 5pm; this will be considered a policy violation

           *   If you choose to pack up early, we will assess a fine equal to half of your booth rental fee and you will not be                    allowed back for future shows


​